The Company actively engages in responsible dialogue with shareholders and other investors. During the COVID-19 pandemic, for example, we increased the number of contact points compared with the previous year by using the Web and teleconferences to host IR meetings and fi nancial results briefings. We recognize that the Ordinary General Meeting of Shareholders is the Company’s highest decision-making body and is also a forum for constructive dialogue with shareholders. Accordingly, we ensure a sufficient period of time and a good environment so shareholders can properly exercise their rights. Each year, we post the convocation notice in Japanese and English on the Company’s corporate website and other media around one month before the Ordinary General Meeting of Shareholders and send out paper copies three weeks prior. In addition, we strive to ensure convenience for shareholders, including by enabling them to exercise their voting rights via the Internet or a platform for electronic exercise of such rights. We also provide sign language interpreters at the venue of the Ordinary General Meeting of Shareholders, as well as a special child-care room. Moreover, beneficial shareholders who hold the Company’s shares in the name of trust banks and the like are allowed to observe the Ordinary General Meeting of Shareholders after completing the prescribed procedures. At the 64th Ordinary General Meeting of Shareholders held on March 30, 2021, we took steps to prevent the spread of COVID-19. For example, we used a virtual format so that even shareholders who were not present at the meeting could view the proceedings. We also asked speakers and management staff to wear masks at the meeting venue, and shareholders in attendance had to wear masks and sit apart.
Responsible Dialogue with Shareholders and Other Investors
| 64th Ordinary General Meeting of Shareholders (March 30, 2021) | Number of attendees: 55 Voting rights exercised: 88.6% |
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| IR meetings with institutional investors | Total number of correspondences: 424 (fiscal 2020) |